Wizr Labs - Enterprise Transformation with AI

How Wizr Labs Revolutionized Time Entry Automation for a Healthcare Leader

Case Study

Health Care

200+

Manual Timesheet formats automated

93%

Timesheet entry automated

Significant increase in practitioner satisfaction

Overview

A prominent career healthcare services player struggled to keep pace with the growing demand for its services due to inefficiencies in manual processes. The need to automate timesheet entries and document verification became critical to improving operations and enhancing practitioner satisfaction. Wizr Labs stepped in with its Gen AI expertise, delivering a comprehensive solution that redefined efficiency, compliance, and satisfaction.

The Challenge: Manual Processes Were a Bottleneck

The client’s operational workflows relied heavily on manual efforts to manage timesheet entries and verify critical documents, creating several roadblocks:

Labor-Intensive Administrative Tasks

Practitioners spent a significant portion of their time re-entering data from over 200 unique timesheet formats, taking time away from their primary focus on patient care.

High Risk of Human Error

Manual data handling often resulted in inconsistencies, errors, and delays that disrupted the billing cycle.

Slow Practitioner Onboarding

Document verification processes were tedious, delaying onboarding timelines and preventing practitioners from promptly beginning their work.

Prolonged Billing Cycles

The manual entry process extended financial period closures, creating inefficiencies and increasing operational costs.

These challenges underscored the need for a solution that could streamline the process, enhance accuracy, and improve the overall experience for healthcare practitioners.

The Solution: AI-Driven Automation for Unmatched Efficiency

Wizr Labs developed a tailored AI-powered system that addressed the client’s unique challenges and transformed their operations:

Wizr Data Entry Agents

The system analyzed over 200 unique, manually created timesheet formats.

Automated the entry of timesheet data, achieving a remarkable 93% automation rate.

Reduced the time practitioners spent on repetitive administrative tasks.

Automated Document Verification

Integrated an AI-powered document verification module across various operational processes, including practitioner onboarding.

Enhanced compliance by ensuring that documents met all necessary standards with minimal human intervention.

Seamless Integration with Existing Workflows

The AI solution was designed to work harmoniously with the client’s existing systems, ensuring a smooth transition and minimal disruption during implementation.

"By automating 93% of timesheet entries and document verification, we accelerated billing cycles, streamlined practitioner onboarding, and boosted satisfaction—driving efficiency and scalability for future growth."

The Results: Transformational Impact Across the Board

The implementation of Wizr’s AI-powered solution led to significant improvements in operational efficiency, compliance, and satisfaction:

Accelerated Billing Cycles

Automating 93% of timesheet entry activities enabled faster billing and financial period closures, reducing delays and improving cash flow.

Streamlined Practitioner Onboarding

The automated document verification module drastically cut down onboarding time, allowing practitioners to start working sooner.

Enhanced Practitioner Satisfaction

By reducing administrative burdens, practitioners could focus on their core responsibilities, leading to increased satisfaction and higher sign-up rates.

Scalability for Future Growth

The automation framework provided a scalable solution, allowing the client to handle increasing volumes of practitioners without adding additional resources.